Athlete Data Management Automation
Client Challenge
A premier sports performance facility, specializing in training elite athletes, struggled with inefficiencies in generating comprehensive performance reports. The facility relied on manual processes to compile 20+ page PDF reports from nine different data sources, using Excel files and manual data entry. This disorganized workflow resulted in frequent errors, prolonged turnaround times, and excessive staff workload. Each report took up to six hours to complete, delaying vital performance insights for athletes and straining employee capacity. The facility needed an automated, streamlined solution to centralize data, enhance accuracy, and improve efficiency.
Solution
Bear Cognition developed a custom web app to eliminate manual data entry, automate data organization, and streamline report generation. Our Data Lab integrated multiple systems—including Noraxon, Omnia, and Delos—into a single, cloud-based source using object storage and a Python framework. Our team also collaborated with the client on a customized reporting design, creating a polished, fully customized PDF template that met their specific needs. With just one click of the mouse, the system transformed hours of manual work into seconds, automatically mapping uploaded data into the report template. Additionally, we set up a direct data warehouse connection to enable seamless data flow through internal APIs, ensuring accuracy and eliminating manual input.
Results
The custom-built solution reduced report generation time from six hours to just 15 minutes, allowing staff to deliver performance insights almost instantly. By minimizing data errors and ensuring consistency, the system significantly improved report accuracy and reliability. The automation of manual processes also had a profound impact on employee satisfaction—one staff member described the new process as “tear-inducing joy.” The increased operational efficiency freed staff to focus on core activities, such as athlete testing and training, instead of time-consuming administrative tasks.
Substantial Time Savings: Report generation time decreased from six hours to just 15 minutes, dramatically improving efficiency.
Improved Accuracy: Automated data mapping eliminated manual errors, ensuring consistently reliable reports.
Enhanced Employee Morale: Reduced workload allowed staff to focus on their core expertise, boosting job satisfaction.
Greater Operational Efficiency: Freed up valuable staff time, enabling faster performance analysis and better athlete outcomes.